Thankfully, there are a number of tools available online and within the most common text editing programs that will allow you to quickly and easily remove evidence of metadata and track changes within Word documents. Click a link in the table of contents to the right to explore the different options available to you. PDF If you are sharing a document that does not need to be edited or revised, save it as a PDF before sharing.

Users here who use Track Changes like to remove their personal name from the Track Changes option. Word 2011's privacy option has a check box for 'Remove personal information from this file on save', but 2016 does not.

This is called the default template. It's not as fancy as some of the templates you see pictured when you go to File>New, but it's still a template. You can edit this template in the same way you'd edit the fancier templates. To make changes to the default template, let's take a look at the Font group under the Home tab. As you can see, the selected font is Calibri, size 11. This is the default font for Word 2016. But let's say you're a professional writer, and your editor is a stickler for old-school standards. That means he wants a fixed width font like Courier New, size 12, with double spacing. Since you write almost exclusively for this stodgy old editor, you don't want to have to go in and change those values every time you open Word.

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Thanks Stefan. How is a normal mortal supposed to figure this out? In case a MSFT PM is reading this, it might be useful when receiving a document with these preferences (e.g.

Choose the colors for the various elements, then enter a name for your new color theme. Click Save when you're finished. This new theme will now appear with the other themes. To create a custom font theme, click the Fonts button under the Design tab and choose Customize Fonts.

An experienced user may just need the command name to appear and not the complete feature description that comes with it. Enhanced descriptions can also show images, shortcut keys, and link to the Help section.

If you have been sharing your document or using Track Changes, you'll need to make a few changes there as well. To do this, open the File tab, and select Options. Options will open a new window, from which you will click Trust Center. Under Trust Center, click the button for Trust Center Settings.

Other user advice to save in the above location returns this dialog: Word cannot give a document the same name as an open document. Type a different name for the document you want to save. (Normal.dotm) I click OK, and then this dialog: The document “Document1” could not be saved as “Normal.dotm”.

Find and remove hidden data and personal information with the Document Inspector You can use the Document Inspector to find and remove hidden data and personal information in Word documents. It is a good idea to use the Document Inspector before you share an electronic copy of your Word document, such as in an e-mail attachment. Note: In Word 2007: Click the Microsoft Office Button, click Save As, and then type a name in the File name box to save a copy of your original document. • In the copy of your original document, click the File tab, and then click Info.

How could they have known who you are? Surprisingly a lot of that information can be from from the., routing slips, printer paths, and file-path information are all common. • Headers, footers, and watermarks. Word documents and Excel workbooks can contain information in headers and footers.

Then click the down arrow next to Delete and select Delete All Comments in Document. - To review each comment before deleting it, click Next or Previous. Then click Delete. • When finished, click the File menu and select Save. B. To see the information associated with the file, you can click on File and then Properties. As a final catch all, when you are ready to share an electronic copy of a completed Word or Excel document: • Open the document. • Click the Word or Excel menu and select Preferences.

Normally, the default author name of a created Word document is the user name of Windows you’ve currently logged in. Sometimes you may need to change the author of a Word document to another one. Now this page will show. • • Option 1: Change author name in Word 2016 through Properties dialog Step 1: Open your Word document.

If you used specific features, your document might also contain additional kinds of personally identifiable information (PII), such as email headers, send-for-review information, routing slips, and file path information for publishing Web pages. • Invisible on-slide content Your presentation might contain objects that are not visible because they are formatted as invisible.

• On the Format menu, click Document, and then click the Layout tab. • Make any changes that you want, and then click Default.

• Hidden names Workbooks can have hidden names that might be the source of hidden data. What the Document Inspector finds and removes in Excel documents Document Inspector displays items that it detects to help you find and remove hidden data and personal information that's specific to Excel workbooks. The table that follows lists the types of hidden data and personal information the Document Inspector can find and remove from your workbooks.

Opening an Existing Template Microsoft provides a number of templates to make your work easier. They can help you create a budget, write professional letters, design flyers and for Microsoft and more. If you are connected to the Internet, you can browse through and download literally thousands of existing templates from Office.comwithout ever leaving Word 2016. If you already have Word 2016 open, you can view the templates by clicking the File tab, then going to New. You can then see the templates just as you did on the start screen. As you can see, the blank document template appears first, followed by a tour of Word 2016. Next, you have a single spaced plain document. If you click on it to open it, Word shows you the features of this template: Click the Create button to create the template. Now, let's choose the Spring Event Flyer template, and open it up so we can show you an example of a Word template.

Use these tips to make sure your efforts always grab their audience. Formatted as invisible objects. Spelling worksheets worksheet 4th grade.

• Mark all as read Marks every item in the folder as read. • Permissions Allows you to manage who has access to your access. • Folder Properties Allows you to review your storage, permissions, and other settings related to your account.

Hidden Worksheets Hidden worksheets. Note: The Document Inspector doesn't detect objects that are covered by other objects. Information the Document Inspector finds but can't remove The Document Inspector detects the following items that might have data that isn't visible in your workbook. It can't remove these items for you because it might cause the workbook to not work properly. You can examine each item that's found and determine if you want to remove it manually or replace it with an item that doesn't have hidden data, such as a static picture. For these items: The Document Inspector finds: External links Links to data in other workbooks. The names of the worksheets that contain the data are saved with your workbook but it isn't visible there.

• Click Check for Issues, and then Inspect Document. • In the Document Inspector dialog box, select the check boxes to choose the types of hidden content that you want to be inspected. For more information about the individual Inspectors, see. • Click Inspect. • Review the results of the inspection in the Document Inspector dialog box. • Click Remove All next to the inspection results for the types of hidden content that you want to remove from your document.

• In the Document Inspector box, check the boxes of the types of hidden content you want to be inspected. For more information about the individual inspectors, see • Click Inspect. • Review the results of the inspection in the Document Inspector box. • Click Remove All next to the inspection results for the types of hidden content you want to remove from your document. Important: • If you remove hidden content from your workbook, you might not be able to restore it by clicking Undo. • If you remove hidden rows, columns, or worksheets that contain data, you might change the results of the calculations or formulas in your workbook.

You can either let messages stay there, or you can set Outlook to automatically empty your Deleted Items folder when you sign out. Your administrator may have set up a policy to empty items from your Deleted Items folder after they've been there for a preset number of days. For example, there may be a policy that removes anything that's been in your Deleted Items folder for 30 days. Recover deleted items If your administrator has enabled the recover deleted items feature, you can use it to recover items that have been deleted from your Deleted Items folder.

It can also include information that you deliberately designate as hidden. PowerPoint presentations can contain the following types of hidden data and personal information: • Comments and ink annotations If you collaborate with other people to create your presentation, your presentation might contain items such as comments or ink annotations. This information can allow other people to see the changes that were made and the names of those who worked on your presentation, along with comments from reviewers. • Revision tracking data When you collaborate on a shared document that's stored in the cloud, PowerPoint 2016 for Office 365 stores data about who made changes to the document and when the changes were made. • Document properties and personal information Document properties, also known as metadata, include details about your presentation such as author, subject, and title. Document properties also include information that is automatically maintained by Office programs, such as the name of the person who most recently saved a document and the date when a document was created.

The short process to disable the view is as below: Go to File > Options. Click Trust Center > Trust Center Settings. Click Protected View and uncheck all three options displayed here. Note: If you want to keep Protected View enabled, but still disable Reading View as default, go to File > Options > General > Uncheck Open e-mail attachments and other uneditable files in reading view. Set Up Automatic Scrolling The Benefit: For hands-free reading of long documents. Set up a single-click auto scroll button on the Quick Access Toolbar to speed read through long documents.

This includes: • Macros • VBA modules • COM or ActiveX controls Document Inspector and personal data Revision tracking data, introduced in PowerPoint 2016 build 8403 for Office 365 Insiders, illustrates a limitation of Document Inspector. For example, let's say Kelly and Linda collaborate on Presentation A in Office 365.

Use this window to define the attributes of your border. You can choose to remove a border by clicking the None box. Select a style, width, and color. You can even select some predefined artwork from the Art dropdown box.

• Read Mode: Use this view to read a document like an eBook. The Ribbon and pretty much the rest of Word is hidden while in Read mode. • Web Layout: This view presents your document as a web page.

Is an amalgam of all of the different inspector services available to Microsoft Office. Their main functions are to locate and remove any additional data from your documents.

This information can enable other people to see the names of people who worked on your document, comments from reviewers, and changes that were made to your document, things that you might not want to share outside of your team. • Document properties and personal information Document properties, or metadata, include details about your document such as author, subject, and title. Document properties also include information that is automatically maintained by Office programs, such as the name of the person who most recently saved a document and the date when a document was created. If you used specific features, your document might also contain additional kinds of personally identifiable information (PII), such as e-mail headers, send-for-review information, routing slips, and template names. • Headers, footers, and watermarks Word documents can contain information in headers and footers.

The PDF will not show hidden metadata. In Windows, to save your document as a PDF, simply choose Save As from the File menu. Under File Name, you'll see a dropdown list for Save as Type. Simply select the PDF option from this menu.

Inspector name Finds and removes Comments and Annotations • Comments • Ink annotations Document Properties and Personal Information • Document properties, including information from the Summary, Statistics, and Custom tabs of the Document Properties dialog box • Email headers • Routing slips • Send-for-review information • Document server properties • Document Management Policy information • Content type information • File path for publishing Web pages Revision Tracking Data Data about who has edited the file and when it was edited. This feature is only available to Office 365 subscribers who have. If you are an Office 365 subscriber,. Invisible On-Slide Content Objects that are not visible because they are formatted as invisible This Inspector does not detect objects that are covered by other objects. Off-Slide Content • Content or objects that are not immediately visible in a presentation because they are located outside the slide area, including: • Clip art • Text boxes • Graphics • Tables The Document Inspector does not detect or remove off-slide objects with animation effects. Presentation Notes Text that was added to the Notes section of a presentation The Document Inspector cannot remove pictures that are added to the Notes section of a presentation.

• Rename Folder Rename the folder. You can't rename the default folders, such as the Inbox folder. • Delete Delete the entire folder. Delete will move the folder to the Deleted Items folder. • Delete All Deletes everything in the folder, including any sub-folders. • Move Folder Opens a window where you can select a folder to move this folder to. You can also move a folder by clicking it and dragging it to where you want it.

• Deleted Items When you delete a message, it's moved to the Deleted Items folder. • Junk Email Messages that have junk email characteristics but that aren't blocked by a spam filter before they reach your mailbox will automatically be moved to this folder. Has more information about your Junk Email folder. You may see other folders that have been created by your administrator. Right-click menu for folders Most of what you can do with a folder will be found in the right-click menu. Actions you can take include: • New Folder Use this to create a new sub-folder in the folder you right-clicked. Note: Due to possible mail delivery and syncing issues, do not create subfolders of the 'Inbox.'

Step 2: Click the File tab to go to the backstage view. Select the Info tab on the left-side pane. Then on the right side, click on Properties and click Advanced Properties. Step 3: After the Properties dialog opens, select the Summary tab. Then in the Author box delete the original author name and type a new author name, and click OK to save the changes.

If you open Normal.dotm from the Finder, Word will create a new blank document based on the template. • On the File menu, click Open.

Let’s take a quick look at how to scrub your documents Microsoft Word is deceptively simple. You are fine as long as you fire up a document and just type. But Microsoft Word wouldn't be the Swiss knife it is without its productive features.

Change the User name and Initials fields to what you want to mention. You may also want to check Always use these values regardless of sign in to Office. This ensures that these settings in the dialog box are used even if you have a different OneDrive sign-in name. Any changes you make to a documents is identified by this name. For some documents, you might want to show a different name or a designation. Make the appropriate changes in the Options dialog. You can also arrive at this option from the Advanced options of the Track Changes command.

Give Microsoft Word Your Preferred File Save Location The Benefit: Save time while opening a document. Open a new document and save it first. This should be a default one-second habit unless you want to waste a few more in Did a Windows crash or power failure nix an Microsoft Office document you were working on? Maybe you accidentally closed an unsaved document. We show you how to recover the draft and restore your work. Using a preferred location helps you save any file with a single click. Set a default save location right out of the box with this simple change in the settings.

The Document Inspector can locate them for you. • Off-slide content. PowerPoint presentations can also contain content or objects that are not visible because they have been dragged off the side of the slide. This happens to a wide range of objects, including art, text boxes, buttons, and graphics. • Presentation notes. If you’re Think outside the box.

How long items will be recoverable depends on settings that are controlled by your administrator. To recover items that have been deleted from your Deleted Items folder, you must use Outlook on the web. After you have logged into your account, follow. The item will be moved to its default location. Messages will go to your Inbox, calendar items will go to your Calendar, contacts to your Contacts folder, and tasks to your Tasks folder. Top of Page What else do I need to know? • The folders you create can be at the same level as your default folders, for example, the Inbox or Sent Items folders.

By Just to keep you on your toes, Word 2016 offers multiple ways to view your document. The blank area where you write, which should be full of text by now, can be altered to present information in a different way. Why would you want to do that?

Demolish the fact that PowerPoint is just a boring presentation tool. Let's find ten creative uses for it., you might add fastidiously taken notes to your presentation. You also might not want to send those onto anyone else, or have them appear during your big presentation moment. • Document server properties. The document may contain additional document properties if you use a Document Workspace site, or a library based on Microsoft Windows SharePoint services. • Custom XML data.

Insert Headers and Footers (Including Page Numbers) A header appears at the very top of a document. It typically includes the page number and title of the book. A footer appears at the bottom of a page. It can also contain a page number. If you want to insert header and footer information (page numbers, title, date, etc.) into your document, you first have to decide if you want headers or footers. Remember, headers go at the top of the page. Footers go at the bottom. To insert headers or footers, go to the Ribbon and click on the Insert tab.